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AI5.1 - Procurement Control

This topic is intended to enable collaboration and sharing of information to facilitate a better understanding and approach to implementing this COBIT control objective based on the risk, value and guidance provided by its corresponding control practices.

COBIT Control Objective AI5.1 Procurement Control is contained within Process Popup Procure IT Resources.

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Procurement Control

Develop and follow a set of procedures and standards that is consistent with the business organisation’s overall procurement process and acquisition strategy to acquire IT-related infrastructure, facilities, hardware, software and services needed by the business.

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Value Drivers

  • Optimised supplier relations
  • High-quality contribution to business and IT processes
  • Procurements supporting the achievement of desired business and IT goals
  Risk Drivers
  • Gaps in fulfilling requirements by suppliers
  • Commercial and contractual procurement exposures
  • Automated solutions not in line with the organisation’s short- and long-term plans
  • Insufficient software quality in procured solutions
  • Lack of cost control

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  1. Define IT procurement policies and procedures in alignment with the organisation’s procurement policies and procedures. The IT procurement policies and procedures should address specific concerns such as:
    • Legislative requirements
    • Compliance with the organisation’s IT acquisition policy
    • Involvement of IT legal contract expertise
    • Licensing and leasing requirements
    • Technology upgrade clauses
    • Escrow arrangements
    • Vendor software support and security arrangements
    • Ensuring involvement of the business
    • Total cost of ownership
    • Acquisition plan for major acquisitions
    • Recording of assets
  2. Define and implement standard procurement procedures that use selection approaches responsive to the risks associated with the procurement.
  3. Define and implement required approvals at key decision points during the procurement processes. Obtain approval from senior management in advance, if the existing policy will not be followed.
  4. Record receipt of all hardware and software acquisitions in an asset inventory, and assess the quality before making any payment.

 

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Few businesses could function effectively without their IT systems. At the same time, they depend on IT for more than their day-to-day operations.
Posted by ISACA 56 days ago
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Posted by ISACA 229 days ago

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Journal Articles: 120 total

Volume 3, 2012
by Aarni Heiskanen, LJK
A program or project portfolio explains how an organization is implementing its strategy with projects.
Volume 1, 2012
by Prakhar Srivastava and Tarun Verma
Log management can play a pivotal role in addressing PCI DSS requirements, be a success factor and enabler for safeguarding cardholder transaction data, and provide a secure and vulnerability-free environment for cardholders.
Volume 6, 2011
by Harmeet Kaur, CEH
As today’s business climate demands greater efficiency, security and regulatory compliance, the need for an effective IAM process has never been more pressing.
Volume 5, 2011
by Derek Mohammed, Ph.D., CISA, CISSP, PMP
Organizations need fully articulated security policies and procedures based on industry best practices to solidify their information system defenses and meet legal, contractual and regulatory requirements.
Volume 5, 2011
by Gan Subramaniam, CISA, CISM, CCNA, CCSA, CIA, CISSP, ISO 27001 LA, SSCP
How do you define ‘limited personal use’ of systems, applications and other resources? How do you determine that someone has exceeded the permitted limit? Can any metrics be used to determine whether someone exceeds acceptable limits?
Volume 3, 2011
by William C. Brown, CISA, CPA, and Byron J. Pike, CPA
The US Securities and Exchange Commission (SEC) is planning what could be among the largest changes in the history of American accounting.

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