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DS11.2 - Storage and Retention Arrangements

This topic is intended to enable collaboration and sharing of information to facilitate a better understanding and approach to implementing this COBIT control objective based on the risk, value and guidance provided by its corresponding control practices.

COBIT Control Objective DS11.2 - Storage and Retention Arrangements is contained within Process Popup Manage Data.

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Storage and Retention Arrangements

Define and implement procedures for effective and efficient data storage, retention and archiving to meet business objectives, the organisation’s security policy and regulatory requirements.

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Value Drivers

  • Data management in support of business requirements
  • Guidance for data handling
  • Safeguarded storage of sources
  • Data retrieved in an efficient manner
  Risk Drivers
  • Data not protected from unauthorised viewing or altering
  • Documents not retrieved when needed
  • Non-compliance with regulatory and legal obligations
  • Unauthorised data access

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  1. Establish storage and retention procedures that address the organisation’s security policy and change management procedures, including encryption and authentication. Consider the data and the keys and certificates used for encryption and authentication.
  2. Establish storage and retention arrangements to satisfy legal, regulatory and business requirements for documents, data, archives, programmes, reports and messages (incoming and outgoing).
  3. Define and implement procedures that describe the use of data management tools, e.g., control access, movement and purging of data.
  4. Consider the impact of current and future changes in hardware and software standards on retrieval and processing of archived data.
  5. Define and implement procedures that describe access to the data management tools and associated storage media. Restrict the access to authorised personnel.
  6. Analyse media types of stored and archived data to define environmental requirements, e.g., humidity and temperature. Monitor and review the physical storage environment.
  7. Periodically review the integrity and usability of magnetic media. Periodically report and track disk errors. Investigate trends to ensure that media can still be used. Replace media susceptible to degradation, such as tape and DVD-ROMs.

Discussions: 1 total

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Hello, I was inquiring if anyone could supply some guidelines for email record retention? I was reviewing information on ISACA's website and couldn't locate any guidance or best practices. Thanks, Andrew
Andrew | 5/20/2015 2:58:04 PM | COMMENTS(0)

Documents & Publications: 48 total

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Events & Online Learning: 11 total

Journal Articles: 144 total

Volume 2, 2018
by Robert E. Davis, DBA, CISA, CICA
Innovation is the process of transforming an idea or concept into a functional and marketable value proposition reflecting creative opportunity.
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Until a few years ago, many organizations did not adopt new technologies unless they were proven, stabilized and in use.
Volume 2, 2018
by Joshua McDermott, CISA, CEH, CISSP, PMP
Over the past several years, big data has emerged as one of the top strategic technology priorities for organizations.
Volume 1, 2018
by Mike Van Stone, CISA, CISSP, CPA, and Ben Halpert
Ever-changing laws continue to increase the risk and cost of noncompliance when unintentional data losses occur.
Volume 1, 2018
GDPR (Regulation [EU] 2016/679) is a regulation by which the European Parliament, the Council of the European Union and the European Commission intend to strengthen and unify data protection for all individuals within the European Union.
Volume 1, 2018
by Mohammed J. Khan, CISA, CRISC, CIPM
To facilitate and administer the implementation of controls around the subject of big data, one must truly understand the concepts of deidentification, reidentification and anonymization.

Wikis: 2 total

Blog Posts: 38 total

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Information Security and Privacy is hot issue at present time. Number of security breaches is rapidly increasing.  In case of late detection, costs of breaches are skyrocketing. In the same time Artificial Intelligence (AI), Machine Learning (ML) are fast...
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My previous blog under name "Dragan on Security" was at location: It was active from August 28, 2005 to October 3, 2012. By beginning of 2017 it is moved to new location With possibility to...
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28 Sep 2017
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