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DS11.2 - Storage and Retention Arrangements

This topic is intended to enable collaboration and sharing of information to facilitate a better understanding and approach to implementing this COBIT control objective based on the risk, value and guidance provided by its corresponding control practices.

COBIT Control Objective DS11.2 - Storage and Retention Arrangements is contained within Process Popup Manage Data.

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Storage and Retention Arrangements

Define and implement procedures for effective and efficient data storage, retention and archiving to meet business objectives, the organisation’s security policy and regulatory requirements.

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Value Drivers

  • Data management in support of business requirements
  • Guidance for data handling
  • Safeguarded storage of sources
  • Data retrieved in an efficient manner
  Risk Drivers
  • Data not protected from unauthorised viewing or altering
  • Documents not retrieved when needed
  • Non-compliance with regulatory and legal obligations
  • Unauthorised data access

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  1. Establish storage and retention procedures that address the organisation’s security policy and change management procedures, including encryption and authentication. Consider the data and the keys and certificates used for encryption and authentication.
  2. Establish storage and retention arrangements to satisfy legal, regulatory and business requirements for documents, data, archives, programmes, reports and messages (incoming and outgoing).
  3. Define and implement procedures that describe the use of data management tools, e.g., control access, movement and purging of data.
  4. Consider the impact of current and future changes in hardware and software standards on retrieval and processing of archived data.
  5. Define and implement procedures that describe access to the data management tools and associated storage media. Restrict the access to authorised personnel.
  6. Analyse media types of stored and archived data to define environmental requirements, e.g., humidity and temperature. Monitor and review the physical storage environment.
  7. Periodically review the integrity and usability of magnetic media. Periodically report and track disk errors. Investigate trends to ensure that media can still be used. Replace media susceptible to degradation, such as tape and DVD-ROMs.

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Events & Online Learning: 6 total

22 Apr 2013
ISACA International Event
Chicago, IL, USA
10 Jun 2013
ISACA International Event
Berlin, Germany
Early bird deadline has been extended: save over US $350 when you register by 1 May. Learn from industry-leading IT experts at Insights 2013. This is a unique opportunity to discover revolutionary new ideas at the world’s premier business event.
16 Sep 2013
ISACA International Event
London, England
Stay on top of the trends and opportunities of the dynamic technology industry at EuroCACS/ISRM 2013 in Berlin—the leading European conference for IT audit, assurance, security and risk professionals. Save over US $200 when you register by 22 July!
30 Sep 2013
ISACA International Event
Medellín, Colombia
La Conferencia Latinoamericana CACS/ISRM 2013 en Medellín, Colombia es la conferencia principal latinoamericana para los profesionales de auditoría, riesgo y seguridad de la información. Ahorre más de EE.UU. $ 100 si se inscribe antes del 7 de agosto!
6 Nov 2013
ISACA International Event
Las Vegas, NV, USA
North America ISRM is a multidimensional event featuring security and risk content, and the security programs, tools and the resources you need to be responsive to industry changes.

Journal Articles: 124 total

Volume 3, 2013
by Larry G. Wlosinski, CISA, CISM, CRISC, CAP, CDP, CISSP, ITIL
How will an organization’s information security staff be affected if the organization’s computer systems are moved to a cloud environment?
Volume 3, 2013
by Kumar Setty, CISA, and Rohit Bakhshi
Big data not only encompasses the classic world of transactions, but also includes the new world of interactions and observations.
Volume 3, 2013
by Dan Bogdanov, Ph.D., and Aivo Kalu, Ph.D., CISA
A cloud is a remote-access platform; thus, technical controls that remotely enforce a particular security policy are especially efficient.
Volume 2, 2013
by Nurudeen Odeshina, CISA, CISM, CRISC, ISO 27001 LI, ITSM
As is often said, “information security is not a destination, it is a journey,” and for the organization it means continuous improvement.
Volume 2, 2013
by Joanne Joseph, CISA
This article explores the threats as well as the policy measures that are universally applied to protect users’ data from privacy infringement.
Volume 1, 2013
by Rajesh Bhatia, CISA, CGEIT, PMP, MDP
IT governance implementation and institutionalization in enterprise business units is dependent on buy-in from the business-unit executives.

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Blog Posts: 26 total

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