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PO10.11 - Project Change Control

This topic is intended to enable collaboration and sharing of information to facilitate a better understanding and approach to implementing this COBIT control objective based on the risk, value and guidance provided by its corresponding control practices.

COBIT Control Objective PO10.11 - Project Change Control is contained within Process Popup Manage Projects.

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Project Change Control

Establish a change control system for each project, so all changes to the project baseline (e.g., cost, schedule, scope, quality) are appropriately reviewed, approved and incorporated into the integrated project plan in line with the programme and project governance framework.

View value and Risk Drivers  help

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Value Drivers

  • Clear priorities for managing resource conflicts
  • Ability to track the project scope
  • Decisions relating to changes in the project made safely and efficiently
  Risk Drivers
  • Lack of control over project scope, cost and schedule
  • Lost business focus
  • Inability to manage resources

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  1. Establish a standard change request form and request process requiring documentation of the requested change and the expected benefits of the change. The programme management team should designate the individuals (business stakeholders, IT personnel) authorised to make project change requests.
  2. Review change requests and estimate the potential effects on the project, including resource requirements and impact on schedule. Document the estimated project impact in the change request.
  3. Review the completed change request and document the approval or denial of the request by key stakeholders, including business project sponsor and IT project manager.
  4. Consider and approve at the programme level all approved project change requests based on an assessment of the effect the change will have on the other projects. If the requested change should not be implemented, share the reasons with the requesting project management team so they can evaluate alternative approaches.
  5. Update the project and programme plans for all approved changes, and communicate approved changes to all business and IT stakeholders in a timely manner.

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