Planning Checklist 


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Planning a successful event

The planning checklist is a "to-do list" designed to assist chapters in preparing for student outreach meetings.

To plan your meeting:

  • Organize a committee of volunteers
  • Define dates and times for the event (Sept/Oct or Mar/Apr)
  • Identify speaker(s)
  • Identify a suitable facility and equipment
  • Obtain quotes for printing the marketing materials and for the giveaways.
  • Obtain quotes for food and beverages.
  • Submit an estimated budget for the projected costs for the event to the treasurer.
  • Specify a “cut-off” date to determine if the event should be cancelled due to insufficient number of participants.